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Procurement Notices

Call for Pre-qualification of Suppliers and Service Providers

Years 2027 – 2028 | Action Africa Help International (AAH-I) South Sudan

1. Introduction

Action Africa Help International (AAH-I) South Sudan is calling for applications for pre-qualification from competent and qualified suppliers and service providers for the provision of various categories of goods and services for the years 2027 and 2028.

Companies that wish to participate are required to complete the application forms indicating the categories for which applications are being submitted. Note: A company is allowed to apply for a maximum of three (3) categories.

2. Mandatory Documentation & Requirements

  1. Certificate of registration of business (in country where company was registered)
  2. Revenue Authority Tax Registration Certificate (Indicating TIN)
  3. Tax Clearance Certificate (Must be valid for period ending 30th October 2026 or later)
  4. Certificate of registration with South Sudanese Chamber of Commerce (for South Sudan registered companies)
  5. Valid Operation and/or Trading Licence (whichever is applicable)
  6. Articles and Memorandum of Association (first three pages and signature page)
  7. Audited Accounts for at least the last three years indicating annual turnover (for Joint Ventures/Partnerships, audited accounts of one principal partner will suffice)
  8. Official Business physical, postal, telephone, and email addresses
  9. 12-Month Certified Bank Statement for the period ended 30th October 2026
  10. Reference and recommendations from at least 5 present and 5 past clients in the bid category
  11. Proof of contracts/orders completed in the last 18 months for the specific category
  12. Fully and satisfactorily completed Prequalification Form specifying the category

3. Submission Address

AAH-I/UNHCR Logistics Base
Hai Ghabat, Juba Town
(Near JIT Super Market), South Sudan

Note: Submissions made through any other address or channel will not be honored.

4. Envelope Marking

Submissions MUST be contained in a single large envelope clearly labeled:

"Application for pre-qualification as a Supplier/Service provider (whichever is applicable)"
Specify the category applied for.

5. Key Dates & Clarifications

Requests for clarifications must be sent in writing to: procurement.southsudan@actionafricahelp.org

Clarification Deadline:
10th November 2026 @ 16:00 PM
Application Closing Date:
24th November 2026 @ 16:00 PM CAT

6. Selection & Scoring Criteria

Bidders will be evaluated and scored based on the following weights:

  • Proof of Legality of Company Existence 30 Marks
  • Proof of Tax Compliance 20 Marks
  • Proof of Adequate Financial Capacity 30 Marks
  • Proof of Business Worthiness 20 Marks
Passing Score: Only bidders scoring a minimum of 80 marks will be pre-qualified.

7. Application Feedback

Successful applicants will be posted on the AAH-I website (www.actionafricahelp.org) and at AAH-I South Sudan offices, and notified via email within 2 weeks of closure.

If you do not hear from us within 4 weeks of the closing date, please consider your application unsuccessful.

8. Download Prequalification Documents

Access the official forms and category details below:

📄 1. Official Advert (PDF) 📋 2. Supplier Categories 2027 (PDF) 📝 3. Vendor Form 2027 (PDF)
Disclaimer: This is an invitation for prequalification only. AAH-I South Sudan reserves the right to cancel the process at any time without notice. Submissions do not constitute a contractual relationship. Bidders are fully liable for all costs incurred in application preparation.

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